Academics

REGISTRATION AND ENROLLMENT

Enrollment in AHS-Genesis is open year round. The Academic Calendar consists of six eight -week terms beginning in January, March, May, July, September and November, and rolling terms. New students should begin the enrollment process at least one month before the beginning of the term in which they wish to participate.

REGISTRAR SERVICES

The principal goal of the Registrar is to maintain accurate records and documentation on academic programs and student progress. The Registrar also works hand-in-hand with academic advisors to ensure that students are in compliance with all academic requirements. Students should contact the Registrar for assistance any of the following:

  • Registration – All student registrations, withdrawals, or any changes to academic schedules are processed through the Registrar.
  • Transcripts – The Registrar maintains the academic records of current and former students and issues official and unofficial transcripts of student records.
  • Transfer Credit – The Registrar, in collaboration with the Dean, coordinates the evaluation of all transfer credit regarding credit.
  • Graduation Audit – Every student who intends to graduate must petition to graduate through the Registrar. A final graduation audit of academic requirements is made to determine eligibility for graduation.
  • Academic Standing Updates – The Registrar is responsible for entering and maintaining final grades for all courses. The Registrar also notifies students who are on academic probation or suspension, as well as informs students who earn recognition on the Dean’s List.
  • Academic Calendar – Class schedules and final exam schedules are maintained and published by the Registrar.

Orientation and Advising

Prior to registration, all new students are encouraged to participate in a New Student Orientation that overviews general academic regulations, policies, and support services.

Throughout study at AHS-Genesis, faculty and staff stand ready to assist any students having difficulty with administrative and logistical issues. Students are welcome to contact them via e-mail, fax, phone, or postal correspondence.

Course Enrollment

Enrollment forms can be downloaded from the website or requested by phone, email, or mail. Once the enrollment has been processed and course tuition paid students will receive course materials via mail, email, and/or login information for the online classroom.

Course Load

Enrollment for a minimum of 6 units in one 8-week academic term constitutes a full-time course load. Enrollment for a minimum of 12 units in one 16-week academic term constitutes a full-time course load. 

Grading System

Definitions of letter grades are as follows:

 Letter Grade

Definition

Grade Points

A

Excellent

4.0

B

Good

3.0

C

Satisfactory

2.0

D

Poor

1.0

F

Failure

0

I

Incomplete

0

W

Withdrawal

0

P

Pass

0

AU

Audit

0

Relevant grading policies are:

  1. The grade of 'W' indicates withdrawal from the course as explained in the withdrawal policy.
  2. The grade of 'P' is the equivalent of a ‘C’ or above. The grade of 'P' is not computed into the cumulative GPA, but credits earned count toward graduation.
  3. The grade of ‘D’ or 'F' is not listed on the official transcript and not computed into the cumulative GPA.
  4. Students enrolling for an Audit (grade of “AU”) must designate the intent to enroll on an audit basis at the time of registration. Students registering for a course on an audit basis receive no credit for the course. The course is recorded on the transcript and the grade of “AU” is assigned.
  5. Grades for courses taken at another college or university do not enter into the computation of the cumulative GPA.

Grade Point Average (GPA)

GPA is determined at the end of each academic term. GPA is computed by multiplying the number of credit hours of each course by the grade points equivalent to the letter grade received and then totaling the points. The sum total is then divided by the total number of credit hours for which the student has received a grade. Grades reported as “D”, “F”, "I", "W", "P", or "AU" are not computed in the GPA.

Incomplete Grades

The grade of 'I' is awarded to a student who has maintained satisfactory performance in a course but was unable to complete a major portion of coursework (e.g., term paper or final exam). It is the responsibility of the student to bring pertinent information to the faculty member to justify the reason for the missing work and agree on the means by which the remaining course requirements will be satisfied. The student and faculty member must agree, in writing, on the work to be completed and the time frame allowed for completion of the work (not to exceed the last day of the following academic term). The student is then responsible for fulfilling the remaining course requirements within the agreed upon time frame.

The faculty member will award the student an incomplete grade (grade of “I”) on the grading roster and, subsequently, change the grade to the earned grade when and if the remaining work is completed as per the written agreement. Incomplete classes do not impact GPA until a final letter grade is entered.

Failure of the student to complete work within the specific time limit will result in an 'F' being recorded as the final grade.

Repeating a Course

If a student repeats a course, the new grade will be included in the cumulative GPA. The grade previously earned will not be included in the cumulative GPA, and the previously earned grade will be shown on the transcript.

Change a Grade

Once grades have been submitted to the Office of the Registrar no grade changes are allowed, unless a faculty member completes an official Change of Grade Form, in which an explanation of a legitimate error in the calculation of the grade is provided.

Grade Appeal Procedure

In the case where a student believes that the grade received is different from what was expected, the student must first exhaust all possibilities for resolving the problem with the faculty member. If this does not lead to a resolution, the student may appeal the grade by filing a petition with the Registrar. An appeal must be filed within four weeks from the date the grade was disseminated.

Once an appeal has been filed, the Registrar will inform the Dean who will then attempt to resolve the situation with the student and faculty member. Following consultation and investigation, the Dean will reach a decision. Any change of grade resulting from an appeal requires the endorsement of the Dean.

Dean's List and Honors

The Dean's List includes students who have achieved a GPA of 3.5 or better within a single academic term and who were registered for at least 12 units (excluding grades of 'P' or ‘I’) with good academic standing. Students who achieve these requirements are named on the Dean's List, which is published at the end of each academic term.

AHS-Genesis Institute grants Latin honors at graduation. To be eligible for graduation honors, a student must have achieved the requisite cumulative GPA. These are:

Summa cum laude

Cumulative GPA of 3.90 - 4.00

Magna cum laude

Cumulative GPA of 3.70 - 3.89

Cum laude

Cumulative GPA of 3.50 - 3.69

Latin honors are noted on the diploma and transcript.

Satisfactory Academic Standing

In order to progress satisfactorily and obtain good academic standing, a student must maintain a GPA of at least 2.0 for each academic term and maintain an overall cumulative GPA of at least 2.0.

Academic Probation and Dismissal

An overall cumulative GPA of 2.0 or higher must be achieved. Students who have a GPA of less than 2.0 are placed on academic probation. Students remain on academic probation until their grade point average returns to a 2.0 or higher.

A student who fails to maintain good academic standing in any academic term is placed on Academic Probation for the following term. Students on probation are required to sign a Performance Contract with the academic advisor no later than the first week of the start of the next academic term. The Performance Contract requires the student to meet weekly with the academic advisor and maintain a minimum of a “C” average during the probationary academic term.

A student will be academically dismissed for any of the following:

  1. If a probationary student has not complied with the terms of the Performance Contract, the student will be suspended for the following semester.
  2. If a probationary student fails to earn a minimum GPA of at least 2.0 during the subsequent term of enrollment and/or fails to maintain the stipulations of the Performance Contract, the student will be academically dismissed.
  3. If a conditionally admitted student does not meet the conditions of their admission, the student will be academically dismissed.
  4. If a student fails to maintain good academic standing for two consecutive academic terms, the student will be academically dismissed.

A student may appeal an Academic Suspension or Academic Dismissal to the Dean. All appeals must be in writing. Students with appropriate explanations for failing to earn the minimum GPA and/or maintain the stipulations of the Performance Contract must take responsibility for providing document and supporting materials to the Dean in advance of the scheduled appeal hearing. Students appealing for re-admission should provide a plan for improving academic performance. Students are expected to appear in person at the appeal hearing. In all cases, decisions of the Dean are final.

STUDENT SERVICES

Orientation

AHS is dedicated to helping you successfully complete your courses. Many of you may be new to distance learning, so to help you adjust to the distance learning format, following enrollment you will receive an invitation to attend an orientation. These orientations will be held in person or through audio conference. You will be taken on a tour through an AHS course, its methodology, components and requirements. You will be given the opportunity to ask questions and discuss concerns that you may have.

Advisement, Inquiries, and Comments

Counseling and advising are an integral part of the educational process. Students are encouraged to keep in contact with staff at regular intervals to discuss their academic progress. AHS staff are available to help advise and provide students with academic counseling and support. Students in need of assistance regarding enrollment or academic policies should call (888) 259-4374.

Students may also contact AHS-Genesis staff and instructors via e-mail (info@ahsinstitute.org). In most cases, a response to any inquiry will normally be made within 24 hours. Course evaluations are also included with each course. These provide students with opportunities to evaluate the courses and help in the future preparation of courses, revising of content, use of materials, and instructional support.

Transcripts

An official transcript of all work completed through AHS-Genesis is available upon written request and/or authorization of the student. The first transcript is furnished without charge. For each additional transcript, a fee of $10 must accompany the request. Transcript requests should be made care of the Registrar.

Computer/Technology Requirement

Computer Requirements

  • Windows XP/Vista/7/8 or comparable Macintosh/Linux operating system
  • High speed Internet connection; cable, DSL, etc. (Dialup connections are not recommended.)
  • Word Processor (MS Word recommended)
  • Internet Web Browser
  • Personal E-mail Address (may use Yahoo!, Hotmail or Gmail free accounts)
  • Adobe Acrobat Reader
  • Students using online proctoring for exams will need a high speed internet connection and a webcam

Library Services

There may be times during your studies that you wish to obtain additional textual material beyond what is required in the course. AHS-Genesis staff will be happy to help assisting you in obtaining copies of additional material. On campus we have a library available, in addition to comprehensive electronic resources of current and out of print books. Please submit any request to your instructor or administrative staff. Additionally, students may wish to make use of a local yeshiva or synagogue library. For permission to use their respective collections please contact the appropriate parties, we will be happy to assist in.

Last modified: Wednesday, 29 October 2014, 11:47 AM